We mainly process personal data that you provide to us within the application process. We only process your data in the context of the application procedure, especially to find and hire a suitable candidate for an opening. Legal base for the processing is Art. 6 Para. 1 lit. b) GDPR. In countries other than Germany, the legal basis is Art. 6 Para. 1 lit. b) GDPR in conjunction with a legal basis from another law of another country, which allows the processing of data from applications. We may also process information about your person that is not mandatory but still important for the application process based on Art. 6 Para. 1 lit f) GDPR and our legitimate interest in considering all relevant information when evaluating the job application.
If we find your profile on an employment-oriented platform interesting and for example contact you for this reason and list you as a potential candidate with us, the legal basis for such processing is our legitimate interests in accordance with Art. 6 Para. 1 lit. f) GDPR in the use of the data provided by you for external presentation on employment-oriented platforms and in contacting you.
In some cases, we may ask you to conduct a video call with us. While sending you an invite for such a call and while the actual call, there are data referring to you are processed as well. In those cases, the processing is based on our legitimate interests in accordance with Art. 6 Para. 1 lit. f) GDPR in using the data necessary to send you an invite for the call and processing the data needed to execute the actual video call with you.
Within the AutoScout24 company group, we share resources in the area of HR and support each other in carrying out application processes, including the active search for suitable candidates. In addition, we share data on potential candidates and applicants within the company group to check which company within the company group you could work for in the future. These data processing operations are carried out on the basis of our legitimate interests under Art. 6 Para. 1 lit. f) GDPR in sharing resources, providing mutual support and checking in which company you could work.
When someone provides to you a reference for the job application, we use the data provided on you and on the person providing the reference based on our legitimate interest in the meaning of Art. 6 Para. 1 lit. f) GDPR. Our legitimate interest is using data part of references for the application process.
We also use your personal data relating to your application process to evaluate the performance of our job advertisements and to optimize the application process and do internal HR reporting for the application process. Legal base for the processing is Art. 6 Para. 1 lit f) GDPR and our legitimate interest in optimizing procedures based on evaluations and gaining insides about HR processes part of the application process.
In addition, you may consent in the processing of your personal data for further purposes, e.g. consideration of your application for future openings or extended storage. The legal base for that processing will be Art. 6 Para. 1 a) GDPR.
Insofar as special categories of personal data (e.g. health data, Art. 9 Para. 1 GDPR) are processed, the processing is carried out on the basis of Sec. 26 Para. 3 Sentence 1 BDSG (in conjunction with Art. 9 Para. 2 lit. b) GDPR) for the exercise of rights or for the fulfillment of legal obligations arising from labor law, social security law and social protection law, or on the basis of your consent pursuant to Sec. 26 Para. 2 and 3 BDSG (in conjunction with Art. 9 Para. 2 lit. a) GDPR). In countries other than Germany, the legal basis for the processing of special categories of personal data that applicants provide voluntarily or for which consent is given during the application process applies. Please note that, in particular, resumes, references or the other data you provide for application purposes may also contain data that is particularly worthy of protection (within the meaning of Art. 9 Para. 1 GDPR). We therefore recommend that you do not provide any information that is part of the special categories of data. If you provide us with this type of information, we will use it to retain your documents and process your application in accordance with this information.
In the course of the application process, we ask you to complete a test or different tests within which we would like to learn more about you. For this purpose, you will be asked various questions. We will share tests results with you and discuss them together with you and take the results of your test into account when making a decision about the rest of the application process. The data processing taking place when you complete the test and when the result is used is based on our legitimate interests according to Art. 6 Para. 1 lit. f) GDPR. We have a legitimate interest in learning more about our applicants and using this information in the application process.
In the event of a legal dispute, we will also process your data for the assertion, exercise or defense of legal claims. In this case, the legal basis for the data processing is Art. 6 Para. 1 lit. f) GDPR. We also may be legally obliged to process your data, e.g. in accordance with Sec. 147 of the German Federal Fiscal Code and Sec. 257 of the German Federal Commercial Code. If this is the case, the processing will be based on Art. 6 Para. 1 lit. c) GDPR. For other countries than Germany, the legal basis for retaining data as part of documents that are by law obligatory to be maintained is Art. 6 Para. 1 lit. c) GDPR in conjunction with such a provision in an applicable law of another country where you apply for a position with us.